A&S Workday Student Transition Working Group
The A&S Workday Student Transition Working Group was convened by Feng Sheng Hu, the Richard G. Engelsmann Dean of Arts & Sciences, and Erin McGlothlin, vice dean of undergraduate affairs, in November 2025 to assist A&S departments and programs with the transition to Workday Student.
The charge of the working group is to assist A&S departments and programs with the transition to Workday Student by:
- Helping departments and programs identify what can be done within their respective academic units and with A&S core units (A&S registrar team, College of A&S, and Office of Graduate Studies) to solve problems
- Establishing shared practices that address common challenges in Workday Student and distributing those practices for use in departments and programs
- Identifying and conveying to A&S core units what issues need to be elevated to the Workday Student Support Team (WSST) and the Office of the University Registrar (OUR) so A&S can advocate for system improvements that support A&S and the user experience
The members of the working group are:
- Frank Lovett, Director of Legal Studies and Professor of Political Science (chair)
- Sarah Akin, Assistant to the Chair and Graduate and Undergraduate Student Secretary, Department of Physics
- Amanda Carey, Dean’s Fellow for Educational Initiatives and Teaching Professor of Spanish
- Erica Ellard, Director of Academic Administration and Student Records
- Jess Gazzola, Academic and Administrative Coordinator for the Department of Classics, Academic and Administrative Cluster
- Kirsten Jacobsen, Program Academic Coordinator, Program in Public Health & Society
- Richard Mabbs, Director of Undergraduate Studies and Associate Professor of Chemistry
- Robert Pampel, Director of Student Academic Affairs and Associate Dean, College of Arts & Sciences
- Eleanor Pardini, Assistant Director and Director of Undergraduate Studies, Teaching Professor of Environmental Studies [on leave Spring 2026]
- Andy Wiegert, Director of Graduate Student Affairs, Office of Graduate Studies
Student Information Systems Decommissioning Schedule
Workday Student functionality was enabled at WashU over a series of launches during the 2024-25 go-live year. This “rolling” approach to Workday Student go-live means that we are working in two academic system environments during this period of transition. To help A&S colleagues understand which system to use for which tasks when, the below table provides a snapshot of when the Office of the University Registrar (OUR) will decommission and remove access to elements of our current student information systems.
Please note that the current systems should only be used for real-time updates and should not be used for historical record updates with the exception of grade changes.
The Workday Student Support Team (WSST), in coordination with the OUR, will also communicate directly with groups transitioning to Workday (e.g., students, advisors, instructors, course section managers, and registrars) regarding their roles and activities in the new system.
Use and Decommissioning Schedule for Systems in Use in Arts & Sciences
| Spring 2025* | Summer 2025** | Fall 2025*** | |
|---|---|---|---|
| Course Listings | In use only for Spring/Summer 2025 classes | In use only for Summer 2025 classes | Decommissioned |
| SISAdmin**** | |||
| Program changes | View only (OUR will retain access for error corrections and checkout/conferral processes) | View only (OUR will retain access for error corrections and checkout/conferral processes) | View only (OUR will retain access for error corrections and checkout/conferral processes) |
| Degree Checkout | In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Summer 2025 | Decommissioned |
| Demographics | View only | View only | View only |
| Financial transactions | Transaction access remains for financial users | Transaction access remains for financial users | Decommissioned |
| WebAdvising | |||
| Viewing records | Access remains | Access remains | Decommissioned |
| Creating notes***** | Decommissioned | Decommissioned | Decommissioned |
| Registration Authorization | N/A (Spring 2025 registration authorization already completed) | N/A (Summer registration authorization not required) | Decommissioned |
| PlanIT | Access remains; should be actively used only for students graduating in Spring/Summer 2025 | Access remains; should be actively used only for students graduating in Summer 2025 | Decommissioned |
| WUAchieve | In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Summer 2025 | Inquire access for limited set of users (e.g., school registrars) |
| SISDocs | Access remains | Access shifts to KnowledgeLake and is more limited | Access shifts to KnowledgeLake and is more limited |
| WebFAC and EGrades | In use only for Spring/Summer 2025 classes (instructors file grades here) | In use only for Summer 2025 classes (instructors file grades here) | Decommissioned |
| WebSTAC | |||
| Viewing records | Access remains | Access remains | Decommissioned |
| Registration (including updates to current schedules) | In use only for Spring/Summer 2025 classes | In use only for Summer 2025 classes | Decommissioned |
| Program declaration | Decommissioned (closes Feb. 6) | Decommissioned | Decommissioned |
| PlanIT | Access remains; should be actively used only by students graduating in Spring/Summer 2025 | Access remains; should be actively used only by students graduating in Summer 2025 | Decommissioned |
| WUAchieve | In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Spring/Summer 2025 | Decommissioned |
| Interdivision Transfer | Decommissioned | Decommissioned | Decommissioned |
| Intent to Graduate | In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Summer 2025 | Decommissioned |
| WUCRSL | In use only for Spring/Summer 2025 classes | In use only for Summer 2025 classes | Access for limited set of users (e.g., school registrars) |
* Spring 2025 (i.e., second Workday Student go-live) spans February 17 to June 22, 2025.
** Summer 2025 (i.e., third Workday Student go-live) spans June 23-September 8, 2025; changes to access for this phase may begin in late spring.
*** Fall 2025 (i.e., fourth Workday Student go-live) begins September 9, 2025.
**** Additional SISAdmin access will be removed on a rolling basis as functionality in Workday is turned on. Access to manually create new student records in SISAdmin will be removed after January 24, 2025, to match timelines in admissions systems. Admissions users will have access removed after January 24, 2025.
***** Access to notes will remain in Spring and Summer 2025. However, advisors should not create new notes in WebAdvising after the beginning of the second go-live (February 17, 2025) as they will not be converted to Workday.