Student Information Systems Decommissioning Schedule
Workday Student will go live at WashU over a series of launches during the 2024-25 academic year. This “rolling” approach to Workday Student go-live means that we will be working in two academic system environments throughout the go-live year. To help A&S colleagues understand which system to use for which tasks when, the below table provides a snapshot of when the Office of the University Registrar (OUR) will decommission and remove access to elements of our current student information systems.
Please note that the current systems should only be used for real-time updates and should not be used for historical record updates with the exception of grade changes.
Throughout go-live, the OUR will post in-system messages in our legacy tools (e.g., on the WebSTAC contact information menus or upon login to SISAdmin) reminding users of changes and directing them to Workday functionality and resources. The Student Sunrise team, in coordination with the OUR, will also communicate directly with groups transitioning to Workday (e.g., students, advisors, instructors, course section managers, and registrars) regarding their roles and activities in the new system.
Use and Decommissioning Schedule for Systems in Use in Arts & Sciences
|
|
Spring 2025* |
Summer 2025** |
Fall 2025*** |
|---|---|---|---|
|
Course Listings |
In use only for Spring/Summer 2025 classes | In use only for Summer 2025 classes |
Decommissioned |
|
SISAdmin**** |
|
||
|
Program changes |
View only (OUR will retain access for error corrections and checkout/conferral processes) | View only (OUR will retain access for error corrections and checkout/conferral processes) | View only (OUR will retain access for error corrections and checkout/conferral processes) |
|
Degree Checkout |
In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Summer 2025 |
Decommissioned |
|
Demographics |
View only |
View only |
View only |
|
Financial transactions |
Transaction access remains for financial users | Transaction access remains for financial users | Decommissioned |
|
WebAdvising |
|
||
|
Viewing records |
Access remains |
Access remains |
Decommissioned |
|
Creating notes***** |
Decommissioned |
Decommissioned |
Decommissioned |
|
Registration Authorization |
N/A (Spring 2025 registration authorization already completed) |
N/A (Summer registration authorization not required) |
Decommissioned |
|
PlanIT |
Access remains; should be actively used only for students graduating in Spring/Summer 2025 |
Access remains; should be actively used only for students graduating in Summer 2025 |
Decommissioned |
|
WUAchieve |
In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Summer 2025 | Inquire access for limited set of users (e.g., school registrars) |
|
SISDocs |
Access remains |
Access shifts to KnowledgeLake and is more limited |
Access shifts to KnowledgeLake and is more limited |
|
WebFAC and EGrades |
In use only for Spring/Summer 2025 classes (instructors file grades here) | In use only for Summer 2025 classes (instructors file grades here) |
Decommissioned |
|
WebSTAC |
|
||
|
Viewing records |
Access remains |
Access remains |
Decommissioned |
|
Registration (including updates to current schedules) |
In use only for Spring/Summer 2025 classes | In use only for Summer 2025 classes |
Decommissioned |
|
Program declaration |
Decommissioned (closes Feb. 6) |
Decommissioned |
Decommissioned |
|
PlanIT |
Access remains; should be actively used only by students graduating in Spring/Summer 2025 | Access remains; should be actively used only by students graduating in Summer 2025 |
Decommissioned |
|
WUAchieve |
In use only for students graduating in Spring/Summer 2025 | In use only for students graduating in Spring/Summer 2025 |
Decommissioned |
|
Interdivision Transfer |
Decommissioned |
Decommissioned |
Decommissioned |
|
WUCRSL |
In use only for Spring/Summer 2025 classes | In use only for Summer 2025 classes | Access for limited set of users (e.g., school registrars) |
* Spring 2025 (i.e., second Workday Student go-live) spans February 17 to June 22, 2025.
** Summer 2025 (i.e., third Workday Student go-live) spans June 23-September 8, 2025; changes to access for this phase may begin in late spring.
*** Fall 2025 (i.e., fourth Workday Student go-live) begins September 9, 2025.
**** Additional SISAdmin access will be removed on a rolling basis as functionality in Workday is turned on. Access to manually create new student records in SISAdmin will be removed after January 24, 2025, to match timelines in admissions systems. Admissions users will have access removed after January 24, 2025.
***** Access to notes will remain in Spring and Summer 2025. However, advisors should not create new notes in WebAdvising after the beginning of the second go-live (February 17, 2025) as they will not be converted to Workday.