Finance Cluster Reimbursement and Expense

Reimbursement and Expense Form

This form is for use by Departments, Centers, and Programs supported by Finance Clusters in Arts & Sciences. Please fill out all fields and upload your documents on the second page of this form.

Personal Information

Your Department

Your Name

Email Address

Address (Home or Campus Box)

Request Type

Event Reimbursement

Event Name

Number of attendees

Attendee Information

Please provide names and affiliations(e.g. faculty, staff, student, etc.) of attendees.

Event Date

Type of payment

Charge to

Department Number

Amount to be paid /reimbursed

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Travel Reimbursement

Was this travel international or domestic?

Domestic

International

Business Purpose

Please confirm that you have registered your international travel with My Trips

I have registered with My Trips

I have not registered with MyTrips

Registration is now required for all university-related travel outside the U.S.

The MyTrips International Travel Registry is a secure platform on which faculty, staff and students record travel itineraries and emergency contact information. MyTrips will require travelers to create a one-time profile and then register the details of each trip. The registry allows us to better assist you in emergencies or times of crisis while abroad.

MyTrips Registration Instructions

Requisition

Requisition Number

Should part or all of the cost be charged to a department other than your own?

Yes

Department number to charge

Amount to bill the other department

Honorarium

Name of check recipient

Dollar amount

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Please submit W-9 forms directly to the accounting assistant.

ID Another Department

Department number to charge

Item cost

Invoice Date

Item description

Pay a Vendor

Vendor Name

Purchase Date

Dollar amount

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

PO Vendor Information

Vendor Contact Name

Vendor Contact Email

Pro Card

How many pro card receipts do you need to submit?

One Pro Card Receipt

Justification of Pro Card Expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Two Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 2

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 2

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Three Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 3

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 3

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 3 of 3

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Four Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 3 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 4 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Five Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 3 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 4 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 5 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Expense Submission from A&S Dean's Office

Please use the box below to upload your invoice(s), receipt(s), travel report, or any other supporting documents for this purchase. Provide your WashU email address and click submit to upload the files.