Guidance on events for A&S faculty and staff

Internal approval process for Fall 2020

Due to the ongoing COVID-19 pandemic, all in-person meetings and events are discouraged. According to current university guidelines, in-person events and meetings, whether held indoors or outdoors and regardless of size, should only be held when the purpose of the event or meeting cannot be achieved virtually. All attendees must follow the university’s public health and safety measures and protocols, including but not limited to masking, physical distancing, hand hygiene, and self-screening. Indoor events and meetings are generally discouraged and, in most cases, will not be allowed. Also note that only visitors whose presence on campus is required for mission-critical purposes will be allowed on the Danforth Campus. For more information, please see the university visitor policy

A&S students considering holding an in-person event must request approval from Campus Life

A&S faculty and staff considering planning an event should first consult the university guidelines and consider whether the event can be held virtually. If an in-person event is deemed mission critical, approval can be requested from the Dean of Arts & Sciences. For all indoor and outdoor events/meetings, the university hosts must track attendance (name and contact information), confirm compliance with screening, and retain these records until further notice for contact tracing purposes. University hosts will be expected to adhere to all facility protocols as well. Event locations can be booked through the university's Reserve-a-space system

Please submit event requests at least two weeks before the intended date of the event. Events submitted under the two week window will be considered but we cannot guarantee a timely response. Event requests will be reviewed on a case-by-case basis and approval may be revoked at any time depending on the university’s current COVID-19 alert level or other factors.

For questions, please contact Kasey Driscoll, kasey.driscoll@wustl.edu.