Strategic Initiative Reimbursement and Expense

Strategic Initiative Reimbursement and Expense Form

Please fill out all fields and upload your documents on the second page of this form. For department and program expenses, please use the Departmental Reimbursement and Expense form. For questions, please contact Alexis Bafaro or Matthew Cammarata.

Personal Information

Strategic Initiative *

Your Name *

Email Address *

Address (Home or Campus Box)

Request Type *

Event Reimbursement

Event Name

Number of attendees

Attendee Information

Please provide names and affiliations(e.g. faculty, staff, student, etc.) of attendees.

Event Date

Year

Month

Day

Type of payment

Charge to

Charge to Other...

Department Number

Amount to be paid /reimbursed

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Travel Reimbursement

Was this travel international or domestic?

Domestic

International

Business Purpose

Please confirm that you have registered your international travel with My Trips

I have registered with My Trips

I have not registered with MyTrips

Registration is now required for all university-related travel outside the U.S.

The MyTrips International Travel Registry is a secure platform on which faculty, staff and students record travel itineraries and emergency contact information. MyTrips will require travelers to create a one-time profile and then register the details of each trip. The registry allows us to better assist you in emergencies or times of crisis while abroad.

MyTrips Registration Instructions

Requisition

Requisition Number

Should part or all of the cost be charged to a department other than your own?

Yes

Department number to charge

Amount to bill the other department

Honorarium

Name of check recipient

Dollar amount

Email with agreed upon honorarium amount must be uploaded with this request

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research. All Honorariums require correspondence between both parties accepting payment amount. Please upload required correspondence below.

ID Another Department

Department number to charge

Item cost

Invoice Date

Year

Month

Day

Item description

Pay a Vendor

Vendor Name

Purchase Date

Year

Month

Day

Dollar amount

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

PO Vendor Information

Vendor Contact Name

Vendor Contact Email

Pro Card

How many pro card receipts do you need to submit?

One Pro Card Receipt

Justification of Pro Card Expenses

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Two Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 2

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 2

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Three Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 3

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 3

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 3 of 3

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Four Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 3 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 4 of 4

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Five Pro Card Receipts

Justification of Pro Card Expenses, Receipt 1 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 2 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 3 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 4 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Justification of Pro Card Expenses, Receipt 5 of 5

All purchases require a business justification. Briefly describe how this purchase supports your work or research.

Hire a student

Important reminders when hiring

The I-9 must be complete within three days of your hire date
Please make the hire date is at least two weeks from when the hire request is made. We will do our best to process sooner, but for new hires and due to extra steps and multiple approval processes, it may take up to two weeks to process the hire in WD.

Graduate or Undergraduate student?

Hire Date

Student Employee Information

US Citizen

Student Employee Name

Student Employee Email

About the Position

Supervisor Name and/or SUP ORG #:

Position Title

Brief Job Description

Hourly rate of pay

Work location – city and state

Work location – building and room number

Office phone number

Campus Mailstop

Expense Submission from Incubator for Transdisciplinary Futures

Please use the box below to upload your invoice(s), receipt(s), travel report, or any other supporting documents for this purchase. During the upload, you be will asked to provide a description of the file and an email (required). Please use your wustl email address. We appreciate a description, though it isn't required.

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from TRIADS

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from Program in Public Scholarship

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from Center for the Literary Arts

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from Center for Quantum Leaps

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from Literacies for Life and Career

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from Strategic Plan

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Expense Submission from Living Earth Collaborative 2.0

When your file upload is complete, click SUBMIT to send it to our team. We'll reply to you as soon as we can.

Leave this field blank

Math question * 1 + 9 =

Solve this simple math problem and enter the result. E.g. for 1+3, enter 4.